An order for checking a mixed collection
Place packaging, documents, old labels and provenance accounts under attachments first, then list an unresolved name, period or material under identification. Both sections follow the same object number.
Next record material, item count and current name, retaining the first figures and native units. Do not turn an unconfirmed observation into a variety, date or result.
Review each close-up from a complete image and add the date checked. A blank field can carry a reason instead of a guess.
Transcribe what each object actually shows
Give every numbered object its own line for the observed name, inscriptions, motif, dimensions or weight, packaging and condition. A blurred inscription or doubtful reading goes onto the recheck list instead of being copied across the group.
Confirm handover arrangements, possible deductions and required documents after seeing the objects, not from a story or distant photograph.
Market names do not establish material
Separate metal, paper, porcelain and stamps before numbering each object. Different materials should not share one condition or comparison standard.
Photographs can capture wording, design and obvious damage, while paper, fineness, concealed cracks and fine repairs may still require examination in hand.
Give issue, production or historical statements a named reference and access date. Labels, oral accounts and online images remain search aids.
Use one identifier for object and attachments
Retain original boxes, sleeves, certificates, receipts and labels in full. Provenance can provide context but cannot replace the physical object.
Where a category contains many objects, keep complete, detail and measurement images under the individual number so later comparison remains clear.
Connect each overall view, close-up, dimension, package and document to one identifier. Leave an obscured area outstanding.
Let the outstanding evidence decide the next step
Compare market information only between sufficiently similar types and conditions; an online asking figure is not a substitute for the actual object.
Images may help classification and locate conspicuous damage, whereas material, subtle repair and packaging-covered areas can still need direct inspection.
When Packaging Counts Do Not Match Physical Objects
Match packaging, labels and damage locations to the collection itself. Separate packaging and provenance from supports needed for fragile, damp or adhered material, leaving unsafe areas open.
During a reverse check, retrieve material, count and current name, followed by whole views, edges, base and located damage under each number. Date new evidence instead of replacing the first entry.
Preserve both versions when an image direction, measuring position or proposed name changes, explaining why the review was needed.
Before handover, confirm that every photograph returns to one identifier. An unlocatable close-up should stay outside the summary until it is matched.
Finish an enquiry by reviewing the item list and unresolved fields; include only what photographs and evidence support.
