Identify what the mixed collection can already support
Transcribe packaging, documents, old labels and provenance only when their wording is clear. Do not complete a missing statement from another object in the group.
Evidence available in the first pass
Keep face and edge orientation fixed while marking an uncertain name, period or material under the object's number. Preserve the first image and reading.
Questions that remain open
When material, count or current name is obscured, state why. Check whether an overall photograph has cropped an edge before requesting another view.
A case name or transaction context is not proof of origin. Only the material evidence belonging to the collectibles is carried into the description.
A batch image should establish quantity only
Separate a mixed holding into metal, paper, stamps, porcelain and other materials. Preserve each original unit and avoid placing unlike objects under the same assessment heading.
After the group photograph, give every object a complete view, tentative name, dimensions or weight, current packaging and locatable damage.
Keep provenance apart from visible facts
Preserve boxes, sleeves, certificates, receipts and labels as found, matching each one to an identifier rather than assuming the whole batch shares them.
A family account can be retained as context, while the object's features, open questions and document wording remain separate.
Different materials require different descriptions
Use a new identifier for each object and keep its complete outline, faces, edge, underside and measurement images together where appropriate.
Support the material group safely: no cleaning of metal, no pressing of paper, no forced removal of stamps and no lifting porcelain from a vulnerable rim.
Do not guess an uncertain name
Images can reveal inscriptions, designs and obvious damage; material, concealed cracks, paper structure and fine repairs may still need direct examination.
Mark an uncertain name or date explicitly. Completing a table is not a reason to turn resemblance into evidence.
A practical mixed-collection handover
Begin with the package, documents, labels and provenance, then connect them to separately supported and photographed objects. Note every visibility restriction.
Add the material, item count and working name only as far as direct evidence allows. A new identification should retain the earlier wording and date.
Keep the original files unfiltered and add improved views separately. This preserves colour, orientation and the first condition reference.
Check identifiers on objects, images, measurements and attachments before movement. An unmatched label remains outside the object description.
For appraisal, maintain the existing surface and enclosure while clearly naming the material or condition question that requires specialist access.
