Build the handover around one numbered coin
Photograph the Great Qing silver coin on both faces before placing it in a handover sleeve. The inscriptions, denomination, dragon, beaded border and rim must remain visible in relation to the whole object.
- Coin evidence — two uncropped faces, a complete overlapping edge run and design close-ups with recorded positions.
- Measurement evidence — mass, diameter and thickness with the scale or calliper, unit, contact points and date.
- Associated material — holder, old envelope, certificate, label and ownership account matched to the coin number but recorded separately.
Before moving the coin, confirm that the external label, holder and first-view set carry the same number. Note any mismatch instead of silently correcting an old package.
Carry the same reference through every stage
Mark the sleeve or tray position with a reversible external label. Do not attach tape to the coin or write on original packaging.
Use a group photograph for quantity only. Each coin requires its own faces, edge and measurements so another piece cannot inherit its dragon details or condition.
Retain the first handover photograph after adding any later close-up. It fixes the coin's orientation and shows which holder or tray position was present at the start.
Describe the coin before repeating an attribution
Copy every legible character, denomination and dragon-side legend. Where a holder or wear obscures text, identify the location and leave it unresolved.
A grading label or old note may preserve a proposed name and grade. Confirm the enclosed date, lettering, design and visible surface independently.
Record the edge without altering it
Follow the circumference from a fixed landmark with overlapping frames. Note seams, reeding changes, filing, knocks, holes, solder and mounting traces as found.
Do not polish, scrape or file the rim for a cleaner record. If the enclosure prevents access, state which section is hidden and preserve the seal.
Keep the first edge run and measurement card even when a later reading differs. A dated repeat should sit beside the original rather than replace it.
Keep condition language specific
Distinguish toning, worn relief, strike softness, wipe marks, scratches and cleaning-related brightness. Locate each observation on an overall face or edge image.
Store damage photographs with the coin number and orientation. A close-up without a location can easily move to the wrong piece during handover.
Match documents without turning them into proof
Transcribe certificate, label or envelope wording and photograph any identifying number. Keep oral history and online comparisons in background notes.
For issue or production statements, identify the reference and consultation date. Do not use a document to fill a missing inscription on the metal.
Recount the coin, holder and detached associated pieces. Confirm that the two faces, full edge, measurements and documents all point to one item number.
Retain the first readings if a repeat differs. Note the instrument and setup for the second attempt instead of replacing the earlier figure.
List concealed rim areas, uncertain metal, subtle repair or unresolved attribution separately. Record only the agreed handover details, then support the package without pressure and preserve old envelopes beside a stable inner holder.
